Step by Step Guide to finalize your Business Administration with Landmark Law

In order to commence our services promptly and facilitate a smooth administration process, please provide the following by the stated timelines. Delays in receiving the information may result in closing issues and additional charges may apply. Thank you for your cooperation!

We are happy to assist with your Business Administration Needs. Our fees  are assessed on a time spent basis at $295.00+ HST per hour and any  disbursements.

Once you confirm the engagement with our firm, we will extensively review your situation and assess what needs to be done administratively to ensure continued compliance with the respective statutes and regulations, and meet with you regularly to discuss and identify issues and weaknesses.

Some popular services include Company Name Change, Annual Returns, Amalgamation, Dissolution, Minute Book Updates, etc. to name a few.

i. Schedule your remote initial consultation appointment with Landmark Law
[Book the remote appointment date as soon as possible with Landmark Law]

Book your Appointment: Booking Scheduler [Click Here] or immediately above from the embedded booking calendar

ii. Review the following information on Steps Involved in Remote Meeting:

In anticipation of our meeting, please refer to the following information/steps to keep you informed of what is expected and the setup for the meeting:

Before the meeting:

1. Please prepare two pieces of ID [i.e. Driver's License, Passport, Credit Card; Health Card is not acceptable].
2. Please email us some background information, any relevant documents, your major questions and concerns.
3. Please plan ahead and prepare to attend the meeting at a secure and totally private space with adequate and good soundproofing.
4. It is recommended that you prepare earphones/earbuds/headphones/headsets for use throughout the remote meeting - for clearer audio and somewhat added security.

Note: All information you share with us will be kept confidential between us unless expressly or impliedly authorized by you, required by law, my insurers, the Court, or to collect a debt. Consultations with Landmark Law is a safe environment where you may feel free to divulge any important information and there are no judgments.

During the meeting:

1. First, we will ask for your consent to video recording for compliance purposes.
2. We will ask you to present the two pieces of ID you prepared before the meeting by showing us the front and backside of these IDs. Please present them within the frame of the camera view for it to be captured.
3. After this, we will ask you to present to us slowly a 360 degree view of the location you are at for the meeting and for signing by ensuring that it is of a totally private nature.
4. If applicable, then you will be asked to present each page, one after another, of the relevant documents that require review and signing by holding them up to the camera to be captured. Please present them within the frame of the camera view for them to be captured.
5. It is important to note that throughout the meeting we are not able to pause and allow interruptions from any 3rd parties, as this meeting is private.
6. After these initial prep work before and during the meeting (Steps 1-5), we will proceed with our consultation.
7. To begin the consultation, we will first ask you to please tell us anything you feel are relevant, best if it is in chronological order, we might stop you to clarify and explore any details further through pointed questions if required.
8. Then we will go over your questions, concerns, relevant documents by examining the applicable law and how that law applies to your situation, if applicable.
9. To conclude the consultation, we will go over some options, their advantages and disadvantages (if applicable) and end with next steps.

Please immediately provide Landmark Law with:
[If anything need to be submitted by email to Landmark Law, please email winnie@landmarklaw.ca]
Click Here to send us an Email!!!

i. Email Two valid ID's
(e.g. Canadian Driver's License, Credit Card, Passport/PR; Health Card not accepted.).
Please make sure to submit a clear "front-side" and "back-side" scan or photocopy of your two pieces of identification.

ii. Remit $500 Retainer payable to "Landmark Law Professional Corporation, in Trust" or e-transfer to winnie@landmarklaw.ca
If by e-transfer, please provide Landmark Law with the e-transfer secret password.

iii. Complete the Landmark Law's Standard Retainer
PDF Retainer to complete by hand and scanned back: PDF Standard Retainer [Click Here]

iv. If you are retaining Landmark Law in your personal capacity please complete Form 1A and if you are retaining Landmark Law through your corporation please complete Form 1B:

Complete Form 1A - Landmark Law's Verification of Identity Form
[Option to either complete online or by PDF]
[To change language between English, Traditional Chinese and Simplified Chinese, you may select them respectively from the drop down menu on the top right corner of the Form.]

Online Form to complete online: Online Form 1A [Click Here] or immediately above from the embedded Form
PDF Form to complete by hand and scanned back: PDF Form 1A [Click Here]


Complete Form 1B - Landmark Law's Corporate Client Verification of Identity Form
[Option to either complete online or by PDF]
[To change language between English, Traditional Chinese and Simplified Chinese, you may select them respectively from the drop down menu on the top right corner of the Form.]

Online Form to complete online: Online Form 1B [Click Here] or immediately above from the embedded Form
PDF Form to complete by hand and scanned back: PDF Form 1B [Click Here]

Note: If there are any missing or incomplete information please submit them as soon as they are available to Landmark Law.

Please provide or confirm the following to/with Landmark Law as soon as possible:

i. Provide details of the Corporation needing a review and update. Specifically, provide Landmark Law with copies of Minute Books, Bylaws, Shareholder Agreements, any material Agreements, Organizational Chart (if involving multiple subsidiaries), etc.

ii. Provide detailed reasons for the review and Business Administrative Update and any relevant timelines.

iii. Inform Landmark Law whether you will be consulting with your accountant or tax professionals on your corporate administrative updates.
If yes, please provide Landmark Law with details and memo from your tax professionl. Landmark Law would be interested in your tax professional's comments on the share structuring, any tax implications and understanding their general approach.

i. Once you reviewed, provided your comments and confirmed your review with Landmark Law of the particulars that are updated for your Corporation, schedule your remote meeting appointment with Landmark Law to go over those particulars in detail and answer any of your remaining questions.

Book your Appointment: Booking Scheduler [Click Here] or immediately above from the embedded booking calendar


ii. Meeting Appointment Preparations:
[If applicable, Landmark Law will email you the documents to print]

1. Please bring originals of your previously e-mailed identification (2 valid IDs per person) to the video meeting for our inspection.
   
2. If applicable, for the video meeting, you are only required to print one (1) copy of the attached documents for signing purposes. Please set your printer to enable the pages to “shrink to fit” to enable legal sized government documents to print out on letter size paper. Double-sided printing is fine.
   
3. If applicable, please keep documents in separate piles for ease of reference during the meeting.
   
4. If applicable, please let Landmark Law know the location (e.g. city, etc. - which City) you will be at for the remote meeting and signing.
   
   We have to update the jurat for your signing appointment (the subscribed memo near the end of signing documents, generally beside your signature, that shows the date and location of your sworn oath or affirmation).
   
   
5. After you signed the documents during the video meeting, please scan over your signed documents.

iii. Review the following information on Steps Involved in Remote Meeting:

In anticipation of our meeting, please refer to the following information/steps to keep you informed of what is expected and the setup for the meeting:

Before the meeting:

1. If applicable, please print all the relevant documents that require review and signing.
2. Please prepare two pieces of ID [i.e. Driver's License, Passport, Credit Card; Health Card is not acceptable].
3. Please plan ahead and prepare to attend the meeting at a secure and totally private space with adequate and good soundproofing.
4. It is recommended that you prepare earphones/earbuds/headphones/headsets for use throughout the remote meeting - for clearer audio and somewhat added security.

During the meeting:

1. First, we will ask for your consent to video recording for compliance purposes.
2. We will ask you to present the two pieces of ID you prepared before the meeting by showing us the front and backside of these IDs. Please present them within the frame of the camera view for it to be captured.
3. After this, we will ask you to present to us slowly a 360 degree view of the location you are at for the meeting and for signing by ensuring that it is of a totally private nature.
4. If applicable, then you will be asked to present each page, one after another, of the relevant documents that require review and signing by holding them up to the camera to be captured. Please present them within the frame of the camera view for them to be captured.
5. It is important to note that throughout the meeting we are not able to pause and allow interruptions from any 3rd parties, as this meeting is private.
6. After these initial prep work before and during the meeting (Steps 1-5), our lawyers will proceed to go over all the relevant documents with you and answer any questions you may have.
7. If applicable, lastly, when you proceed to sign the documents, we will ask you to adjust your laptop camera or phone camera and that it be positioned in a way that allows the capture of each document when you are signing it.

i. Landmark Law will provide you with the documents/particulars administered and return your original Corporate Minute Book (if it was provided initially).

ii. Remit the outstanding balance to Landmark Law once you receive Landmark Law's invoice.

iii. If you were happy with our service, we would appreciate a 5-Star Google Review and "like" on Facebook/LandmarkLawPC. Thank you again for choosing and believing in Landmark Law!

Questions